Port of Vancouver Port Passes

Truck drivers or anyone driving a motor vehicle with a gross vehicle weight of 5,000 kg or more must obtain their Port Pass from the British Columbia Trucking Association (BCTA). BCTA is also responsible for issuing Port Passes to all courier companies, bus companies and all suppliers to motor carriers (e.g., mobile vehicle repair services or towing companies).

The TLS licensing system applies only to container trucking companies. For more information on TLS click here or call 604-665-9333. 

If your company has a TLS Licence from VFPA a sponsorship letter is not required.

If your company does NOT have a TLS licence your company must obtain sponsorship.

Sponsorship is established via a confirmation letter from a VFPA terminal or designated port customers; click here to view a sample. Generally, sponsors require companies to make requests for sponsorship letters in writing or by email. Some sponsors also request a list of persons who will be applying for Port Passes.

Requests for sponsorship letters for your company are made by directly contacting the terminal or port customer that your company will be doing business with.

BCTA will only accept Port Pass requests from sponsored companies or companies/independent operators with a TLS license from VFPA.

All requests for a new Port Pass or adding and deleting a Port Pass must be submitted on this form.  Save a copy of the form to your computer and use as an attachment in your email to portpass@bctrucking.com. The communication must be sent by an authorized company signatory. 

Each name on this list must be the applicant's legal name and exactly match the applicant's application form and identification. Do not use nicknames or short forms.  All fields must be filled in.

Indicate how payment will be made. BCTA accepts cash, debit, Visa and MasterCard. Invoicing can be pre-arranged.

Incomplete requests will not be processed.

BCTA cannot process an application before we have received authorization for each applicant.

Although Port Passes are issued to individuals, companies are required to inform the issuing agency (in this case BCTA) of any change in contractor/employment status. If a security incident arises on Port property and the company has not informed BCTA about the change in contractor/employment, VFPA will contact the company and conduct an investigation.

Any additions or deletions to the authorized company list must be communicated to BCTA.  Complete this form and email to portpass@bctrucking.com.

The communication must be sent by an authorized company signatory. 

Failure to do so will result in your Port Pass being confiscated by Port of Vancouver.

Note: It may take up to 72 hours for the terminal to act on any changes.

The BCTA office is now processing new Port Passes, following new protocols to ensure we can safely deliver this service.  Read on for instructions for you and your drivers.

1. The sponsoring company must complete this form for anyone applying: Port Pass Sponsorship Request Form. Completed forms must be emailed to portpass@bctrucking.com.
    
2. The driver must apply on the Port of Vancouver’s online Port Pass application page at the this link: Port Pass Application
   
   IMPORTANT: Drivers must complete this application prior to coming to the BCTA office. To reduce sanitization requirements and keep drivers and BCTA staff safe, public computers are no longer available to use at the office for applications. 
    
3. The driver will receive an e-mail once the application is approved, with instructions for making an appointment to obtain your new Port Pass at BCTA.
    
4. For your appointment remember to bring one piece of government issued picture identification and payment* to your appointment at the BCTA office.

Your identification must match the name on the company sponsorship letter.

Driver’s License
BC Identification Card
Canadian Passport
FAST membership card
Nexus card
Other Canadian government issued photo ID
Non-Canadian government issued photo ID

An appointment must be confirmed prior to coming in person to the BCTA office at 100 - 20111 93A Avenue, Langley, BC.

IMPORTANT: Drop in service is no longer available.

*Port Passes are $100 (including taxes) for BCTA non-members and $75 (including taxes) for BCTA members.  Make payments directly to BCTA by cash, Visa, MasterCard, American Express, debit card, or cheque; alternatively, invoicing can be arranged.  Please check with your company.

Port Passes are $100 (including taxes) for BCTA non-members and $75 (including taxes) for BCTA members.  Make payments directly to BCTA by cash, Visa, MasterCard, American Express, debit card, or cheque; alternatively, invoicing can be arranged.  Please check with your company.

Your new company must inform the BCTA office of your legal name, the company name and your Port Pass number. 

Your company must complete this form and email the form to portpass@bctrucking.com. 

Failure to do so will result in your Port Pass being confiscated by VFPA.

Note: It may take up to 72 hours for the terminal to act on any changes.

Your Port Pass will be confiscated if company sponsorship information is not kept up to date when you change companies. If your Port Pass is confiscated, the security guard will send the Pass with an incident report explaining the situation to the VFPA. Once the Port receives the report and confirms there is no security breach, the Port will return the Pass to BCTA. Call the BCTA office in advance to confirm whether your Port Pass has arrived.

BCTA will be able to return your Port Pass to you when your new company completes this form and emails the form to portpass@bctrucking.com.  BCTA must receive notification in order to reactivate your Port Pass.

Note: A handling fee of $30 for members and $45 for non-members for a confiscated Port Pass must be paid before your Port Pass is returned.

You must contactthe Port Security Office by phone at 604-665-9086 or you can email portpass@bctrucking.com.  Report your name, your Port Pass number and your telephone number as soon as possible.

If a Port Pass needs to be replaced, there is an additional charge.  You must fill out a replacement application form, book an appointment with BCTA and bring your identification so it can be re-verified.

To address Transport Canada concerns relating to the number of lost Port Passes reported and encourage better safekeeping of this government credential, the Vancouver Fraser Port Authority implemented a new recovery fee for a replacement Port Pass as of July 1, 2016.

The “Lost Port Pass” fee schedule is as follows:

• First lost Port Pass: $60

• Second lost Port Pass: $100

• Third lost Port Pass and each lost Port Pass thereafter: $150 plus an interview with VFPA

Drivers who lose a Port Pass three times – and for each lost Port Pass thereafter during the five-year period the pass is valid – must participate in an interview with VFPA in addition to paying the $150 fine. VFPA collected statistics during the first year of this initiative to determine if additional, non-monetary measures are warranted after July 2017.

Please note:

• Lost Port Pass fees are applicable over the five-year life of the Port Pass.

• Drivers must pay the Lost Port Pass fee prior to receiving a replacement pass.

• Other administrative charges relating to the reissuance of a driver’s Port Pass may apply – please contact the Port Pass publishing agency for further information. For a list of these agencies and their contact information, click here.

VFPA will hold individual drivers responsible for lost Port Passes.

In addition, drivers are now responsible for returning any Port Passes not in use or expired to the publishing agency listed on the bottom of their Passes. Companies are not responsible for collecting Port Passes from former employees or current drivers who may no longer service the Port and should withdraw sponsorship immediately from these Port Pass holders by contacting the publishing agency via e-mail.

Click here for a VFPA notice for distribution to your drivers.

For more information, please visit portvancouver.com/portpass or contact the VFPA MTSC/Port Pass Office at 604-665-9661.

Report the theft to Port Security using this form. Contact Bthe Port Security office  by phone at 604-665-9086 or you can email portpass@bctrucking.com.  Report your name, your Port Pass number and your telephone number as soon as possible.  

If your Port Pass needs to be replaced, there is an additional charge. 

1. The driver must apply on the Port of Vancouver’s online Port Pass application page at the this link: Port Pass Application
   
   IMPORTANT: Drivers must complete this application prior to coming to the BCTA office. To reduce sanitization requirements and keep drivers and BCTA staff safe, public computers are no longer available to use at the office for applications.
    
2. The driver will receive an e-mail once the application is approved, with instructions for making an appointment to replace the Port Pass at BCTA.
    
3. For your appointment remember to bring one piece of government issued picture identification and payment* to your appointment at the BCTA office.
   
   Your identification must match the name on the company sponsorship letter.

Driver’s License
BC Identification Card
Canadian Passport
FAST membership card
Nexus card
Other Canadian government issued photo ID
Non-Canadian government issued photo ID

An appointment must be confirmed prior to coming in person to the BCTA office at 100 - 20111 93A Avenue, Langley, BC. 

IMPORTANT: Drop in service is no longer available.

*Port Passes are $100 (including taxes) for BCTA non-members and $75 (including taxes) for BCTA members.  Make payments directly to BCTA by cash, Visa, MasterCard, American Express, debit card, or cheque; alternatively, invoicing can be arranged.  Please check with your company.

Note: Before your Port Pass can be replaced VFPA requires you to provide the RCMP with the details of the theft so an RCMP file number can be issued. BCTA must be provided with the RCMP file number before a replacement Port Pass is issued.

The BCTA office is now processing Port Pass renewals on site, following new protocols to ensure we can safely deliver this service.  Read on for instructions for you and your drivers.

1. The sponsoring company must complete this form for anyone renewing: Port Pass Sponsorship Request Form. Completed forms must be emailed to portpass@bctrucking.com.
    
2. The driver must apply on the Port of Vancouver’s online Port Pass application page at the this link: Port Pass Application
   
   IMPORTANT: Drivers must complete this application prior to coming to the BCTA office. To reduce sanitization requirements and keep drivers and BCTA staff safe, public computers are no longer available to use at the office for applications. 
    
3. The driver will receive an e-mail once the application is approved, with instructions for making an appointment to renew the Port Pass at BCTA.
    
4. For your appointment remember to bring one piece of government issued picture identification and payment* to your appointment at the BCTA office.

Your identification must match the name on the company sponsorship letter.

Driver’s License
BC Identification Card
Canadian Passport
FAST membership card
Nexus card
Other Canadian government issued photo ID
Non-Canadian government issued photo ID

An appointment must be confirmed prior to coming in person to the BCTA office at 100 - 20111 93A Avenue, Langley, BC.

IMPORTANT: Drop in service is no longer available.

*Port Passes are $100 (including taxes) for BCTA non-members and $75 (including taxes) for BCTA members.  Make payments directly to BCTA by cash, Visa, MasterCard, American Express, debit card, or cheque; alternatively, invoicing can be arranged.  Please check with your company.

To renew your Port Pass you must be sponsored by a company.

• Port of Vancouver Pacific Gateway Portal

• Port of Vancouver’s Truck Licensing System and Application Information - call 604-665-9333