Marine Transportation Security Clearance

BCTA’s Port Pass Office will be closed to all in person traffic effective 12:00 noon, March 19, 2020.  

 

VFPA has implemented its own measures to ensure ongoing critical supply chain fluidity within the Port of Vancouver. For the administration of Port Passes, based on guidance received from Transport Canada:

  • All Port Pass related operations by VFPA and all other publishers will be suspended as of Thursday, March 19th at 12pm noon.
  • Port Passes expiring over the next six (6) weeks will be extended for 30 days beyond the expiry date
  • Marine Transportation Security Clearances (MTSC): Recognizing the significance of MTSC’s as a critical component to supply chain fluidity, the Port Pass/MTSC office will operate limited hours to facilitate MTSC appointments and critical issuance of select Port Passes in emergent cases only. Appointments will be consolidated to a singular day on Wednesdays from 08:00 to 17:00hrs, call 604-665-9661

BCTA’s Port Pass office will continue to expect your emails regarding Port Passes and will update the Port’s system once the suspension is lifted.

New Port Passes:  Until further notice no new Port Passes can be issued.  During this period of time terminals can provide temporary passes at their gates.

Transfers: Email requests to portpass@bctrucking.com .  Terminals will make exceptions at their discretion however I will be available to contact if necessary.

Lost/Stolen/Non-functional:  Email details to portpass@bctrucking.com.  A replacement pass cannot be issued during the suspension however during this period of time terminals can provide temporary passes at their gates.

Deletions:  Email details to portpass@bctrucking.com

Expired: Email details to portpass@bctrucking.com to provide sponsorship.  Port Passes expiring over the next six (6) weeks will be extended for 30 days beyond the expiry date in the CAMS system to enable continuation of port operations – this ‘system override’ action will only be performed by VFPA Security.

If you have any questions please feel email me at portpass@bctrucking.com or sharonh@bctrucking.com

 

Who needs to apply?

Commercial vehicle drivers, including bus drivers, who require access to the cruise ship terminal at Canada Place. The MTSC program is administered by Transport Canada.  There is no additional cost for this process.

Note: Those who already have a FAST card or YVR clearance do not need to apply.

  • Commercial drivers with FAST cards can enter as long as they agree to abide by the procedures and requirements identified by the operator of the marine facility or port administration. Other than a Port Pass, they do not require additional security clearance.

  • Commercial drivers with YVR clearance can have BCTA request their clearance information be transferred to their Port Pass. Transfers can take up to one week.

Information for companies

To apply for security clearance, drivers must first have a Port Pass. Click here for information on Port Passes and instructions for companies.

Ensure that your drivers have applied for security clearance well before they need to enter the Canada Place cruise ship terminal. BCTA cannot give estimates for the length of time the government will take to process MTSC applications, which is why we recommend applying well in advance.

How do I apply or renew?

  1. Fill out the MTSC application form online, here.

  1. Print a hard copy; and

  1. Bring it to BCTA to obtain a signature for your application.

    Please note the following before you come:

  • You need a Port Pass to apply for MTSC. If you do not have one, you can apply for one at the same time by bringing a completed Port Pass application form and one piece of government-issued photo identification with you.

  • BCTA will fill out Part A of the MTSC application during Port Pass office hours, from 9 am to 4:30 pm, Monday to Friday. A signature from BCTA is required before your application can be processed. No appointment is necessary.

  1. Submit your MTSC application in person:

  • Make an appointment with Westguard Security, located at 999 Canada Place, Cruise Terminal Level (Port Cochere), Vancouver, BC, by:

  • Take a copy of your completed online application form with you.

  • Take the following original documents:

    • Birth certificate (if born in Canada) OR Landed Immigrant/Permanent Resident/Citizenship document (if born outside of Canada)

    • Driver's licence

    • Passport (if you have one; valid or within one year of expiry)

The Westguard Security officer will examine the originals, make copies and return the originals to you. Westguard Security will also take your photograph and fingerprints at your appointment. 

BCTA will notify you once you are granted security clearance. You will need to return to the BCTA office to receive a new face for your Port Pass that includes a MTSC logo.

Questions regarding your TSC expiry date or the renewal process should be directed to BCTA's Sharon Hansen at 604-888-5319.

Where can I get more information?

The Transport Canada website provides a detailed Information Package on the entire process, including the type of information collected, how Transport Canada uses it for background checks and any privacy concerns you may have.

What if my application is refused?

Transport Canada will notify you directly if they have refused your application and why. You may apply to have this decision reconsidered through Transport Canada's Office of Reconsideration. This office will arrange for an independent review and assessment of your application and any supporting comments that you wish to provide. For more information and the necessary forms, click here.